GNOME Foundation: Minutes of the GNOME-2.0 Coordination meeting 11 September
Sep 13, 2001, 16:57 (0 Talkback[s])
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From: Daniel Veillard
Subject: Minutes of the GNOME-2.0 Coordination meeting 11 September 2001
Date: Thu, 13 Sep 2001 08:31:27 -0400
Minutes of the GNOME-2.0 Coordination meeting 11 September 2001
The meeting initially planned at 5pm GMT on the phone actually occured on
IRC due to difficulties with international phone calls.
Daniel Veillard (chairing, minutes) (dropped 6:11)
Maciej Stachowiak (chaired once DV got disconnected)
Kjartan Maraas (joined 5:39)
Michael Meeks (joined 6:21)
Regrets or missing:
Seth Nickell (represented by Calum Benson)
- The main goal of that meeting was to build a team and split task
identified by Maciej in a mail before the call.
- The team has been defined, the task have been split between members
- The meeting schedule has been defined, every week at least on Fridays
ACTION: Jeff to send the full IRC logs to DV for the minutes
ACTION: Sander to set up weekly phone conferences
ACTION: Dan to ask John Fleck about Docs coordinator duties
- collecting people on IRC after a short phone debacle
- getting a temporary chair and minute taker for this first meeting
- presentation of the people and motivation for working on the Gnome-2.0
coordination, the following miss presentations from the people who joined
late or were missing the meeting:
Daniel Veillard (DV):
primarilly interested in making sure that we have a process to
get Gnome-2.0 out in a reasonable time frame. I can commit to
administrative tasks like chairing or taking minutes, not that I feel
urged to do them but to make sure there will be someone doing
them. Will happilly work on other stuff if I'm confident my help is
Maciej Stachowiak (mjs):
As far as motivation, I'd like to help get things organized and
carry over some of the lessons from GNOME 1.4 and other large-scale
release efforts I have seen
Sander Vesik (sander):
Got picked as one of two Gnome2 release co-coordinators, interested
to see that there is a Gnome2 that is relatively timely, bugfree
and actually works
Jamin Gray (Jamin):
I was one of the GNOME 1.4 Fifth Toe coordinators, and volunteered
to do the same for GNOME 2. I'm interested in making it a very
Jeff Waugh (jdub):
Would like to assist with bugs, outreach, doing the dirty work for
better developers so GNOME 2.0 rocks very hard.
Greg Leblanc (greg):
trying to make sure that we have binaries for GNOME, so that we can test
Jody Goldberg (jody):
I maintain Gnumeric and would like to help with GNOME Office and 5th Toe.
Calum Benson (calum):
deputising for Seth Nickell... who's hoping to beat up people about
usability bugs and prioritise the ones that need fixing before
we'll allow a release...
Dan Mueth (muet):
I plan to help out coordinating the docs and hope to help carry
over some of the experience learned by GNOME 1.4 release team,
along with mjs.
Though not strictly minutes from the meeting, we noted at that point that
Michael volunteered for the "Technical Coordinator" role and Karl for
- The list of roles identified by Maciej are available from the the release
list archive them associated with their description , I will enclose
a copy below since access to the archive is not public.
There is 15 roles identified, and the goal is to allocate people to
them accoding to:
- their willingness to do it
- time available
- previous experience
- Most of the following discussion was to check and allocate each role
ending up with the following composition of the Gnome-2.0 Release Team:
- Chair: Maciej Stachowiak
- Secretary: Jeff Waugh
- Bugmeister: Kjartan Marass and Telsa Gwynne
- Project Manager: Maciej Stachowiak
- Release Engineer: Sander Vesik
- QA Coordinator: Karl Gaffney
- Docs Coordinator: Dan Mueth (unless John Fleck want to step in)
- L10N Coordinator: Kjartan Marass
- Packaging Coordinator: Greg Leblanc
- HI Coordinator: Seth Nickell
- Technical Coordinator: Michael Meeks
- Apps Coordinator: Sander Vesik
- Fifth Toe Coordinator: Jamin Gray
- GNOME Office Coordinator: Jody Golberg
- PR Coordinator: Jeff Waugh (possibly backed up with a more
- Deciding the date/time for the next meetings, which tend to be hard
considering there are people in Europe, USA (both coasts) and Australia.
Those will be phone meeting hosted by Sun Microsystem and likely to be
becked up by an IRC log.
----------- Maciej description of the Roles ------------
Some of these roles involve performing a specific function in
meetings. Others cover a project-wide aspect of project
management. Still others involve focusing on specific modules or
groups of modules. Anyway, here are some of the roles I think are
Chair - Runs meetings; sends out agenda prior to meetings;
makes sure agenda is covered.
Secretary - Takes minutes at meetings; Makes sure they get sent out
in a timely fashion.
Bugmeister - Keeps track of all critical bugs for release; makes sure
bugs get filed as needed; does regular bugzilla queries
to identify problem areas; works with various area
coordinators to ensure that specific critical bug lists
are appropriately tagged in bugzilla; goes over bug lists
to close duplicates and other noise bugs; keeps
bugzilla's nose clean in general.
Project Manager - Sends out schedule announcements and reminders;
reminds maintainers to upload packages for releases;
makes sure maintainers are on top of key bugs, with
the assistance of the bugmeister and QA coordinator;
works with maintainers of packages that are at risk of
delay to ensure problems are resolved; works with
release engineer to enforce freezes.
Release Engineer - Does the footwork of actually staging the release
packages (could be a different person for fifth toe
and core release); may also write or maintain tools
to help with the release project (library status
web pages, tinderbox, etc); works with project
manager to enforce freezes.
QA Coordinator - Organizes the testing effort by providing test plans,
recruiting testers, etc; ensures adequate time for QA
in the schedule; reports problem areas to release
team; works with bugmeister to make sure critical bugs
are in bugzilla; works with project manager to ensure
key bugs are given attention.
Docs Coordinator - Organizes documentation effort; ensures adequate
time for documentation in the schedule; works with
bugmeister and project manager in the area of bugs
that block the documentation effort; works to
ensure libraries have complete developer docs.
L10N Coordinator - Organizes localization / translation effort;
ensures adequate time for localization in schedule;
works with bugmeister and project manager to ensure
localizability bugs are recorded and given adequate
Packaging Coordinator - Organizes binary packaging effort; ensures
availability of binaries for test releases;
coordinates with third-party packagers.
HI Coordinator - Works with maintainers, developers and the community
to determine the critical release-blocking
technical/infrastructure problems; works with bugmeister
and project manager to ensure bugs are tagged
appropriately and given appropriate visibility.
Technical Coordiator - Works with maintainers and developers
to determine the critical release-blocking
technical / infrastructure problems with the
platform; works with bugmeister to ensure these
are accurately reflected in bugzilla; works
with project manager to ensure they are given
Apps Coordinator - Like the technical coordinator but focuses on core
desktop apps (especially file manager, help
browser, panel, window manager and control center)
and integration issues among them.
Fifth Toe Coordinator - Reponsible for overall organization of fifth
GNOME Office Coordinator - Reponsible for overall organization of
GNOME Office release, if we decide to have
PR Coordinator - Coordinates press releases, press coverage, etc for
the release; not really needed until close to the end
of the cycle.
We don't necessarily need all of these roles filled, and as I said
previously, people could double or triple up. I think the likely
toughest role is Bugmeister so we should make sure not to overload
whoever does that. Also, the area coordinators don't necessarily have
to be the same as the person who is leader of the corresponding
project, but should be in good communication with the project leader
and have a good working knowledge of the issues.
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