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Mail Merge in Openoffice.org: Everything You Need to Know

Jan 16, 2009, 01:32 (0 Talkback[s])
(Other stories by Solveig Haugland)

[ Thanks to Roland for this link. ]

"Let’s say that you need to send out an invitation to every person in your mailing list, thanking them for coming to an event. You make sure you’ve got the data set up correctly in a database, and you create a letter saying what you want to say. Then you display the database, you pull in a few fields from it like the name, city, or whatever specific information about each person that you need in the letter. Then you print the letter, choosing all the people or just specific people, and you get a copy for each one.

"If you want to use the letter again, you just open it up again and print it again, specifying either all the people in the database, or just the ones you want.

"To add people to the database, you just open up the spreadsheet, or the text file or other data source where the data is stored, and add them there. The mail merge document will be able to pick up on the new data as well as all the old data the next time you print."

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